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Privacy Notice for Applicant

Job Applicant Privacy Notice
(Compliant with the EU General Data Protection Regulation (EU) 2016/679).

This Privacy Notice concerns data collections and data processing in accordance with the General Data Protection Regulation (GDPR). As part of any recruitment process, NORTH FOOD Ltd collects and processes personal data relating to job applicants. This notice applies to job applicants and potential candidates for employment with us, either submitted as part of the online application and (or) through alternative channels.

Any references to “us”, “we”, “our”, “organisation”, “company”, “business” means NORTH FOOD LTD.

As used in this Privacy Notice, “personal data” means information that identifies a candidate or job applicant.

The Company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. If you have any requests about your personal data or queries with regard to how we handle your data you can contact us, via email: contact.uk@northfood.co.uk or write to us: NORTH FOOD LTD, CENTRALPOINT, 45 BEECH STREET LONDON EC2Y 8AD, UNITED KINGDOM.

General Data protection principles.

In collecting and processing the personal information, we will comply with the data protection law in force at the time. This requires that the date we hold about you must be:

  1. Used lawfully, fairly and in a transparent manner.
  2. Collected only for valid purposes that we have stated and explained to you and not used in any way that is incompatible with those purposes.
  3. Relevant to the purposes we have told you about and limited only to those purposes.
  4. Accurate and kept up to date.
  5. Kept only as long as necessary for the purposes we have told you about or as long as the law requires us to.
  6. Kept securely and protected against unlawful processing and accidental loss.

Information we collect.

NORTH FOOD Ltd collects a range of information about you. The below list is not an exhaustive list, there may be other records that we may retain:

  • your name, address and contact details, including email address and telephone number
  • details of your qualifications, skills, experience and employment history
  • information about your current level of remuneration, including benefit entitlements
  • whether or not you have a disability for which the organisation needs to make reasonable adjustments before employment
  • information about your entitlement to work in the UK
  • information about criminal records (depending upon your role)

NORTH FOOD Ltd may collect this information in a variety of ways, data might be contained in application forms, CVs/resumes, obtained from your passport or other identity documents, collected through interviews and other forms of assessment.

We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so. Personal data will be stored in a range of different places, for example on your application records, in HR files and on IT systems, including email.

How We Use Personal Data

We will only use your personal information when the law allows us to. In order to pursue the legitimate interests of the business, we will only do so provided your interests and fundamental rights do not override those interests. NORTH FOOD Ltd will not use your data for any purpose other than the recruitment exercise for which you have applied.

Recruitment processes are not based solely on automated decision-making.

Why does NORTH FOOD Ltd process personal data?

We need to process data to take steps at your request prior to entering into a contract with you. NORTH FOOD Ltd has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. In some cases we need to process information to carry out its legal obligations and exercise specific rights in relation to employment. For example, the eligibility to work in the UK before employment starts. We may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability.

For how long does NORTH FOOD Ltd keep data?

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during and after your employment. Details of retention periods for different aspects of personal information are set out in the ‘Retention and Erasure of Employment Records’ document.

If you are unsuccessful, NORTH FOOD Ltd may keep your application for six months period  (after the end of the recruitment process) in case there are future employment opportunities for which you may be suited. We will ask for your consentto store your data and you are free to withdraw your consent at any time.

Who has access to data?

Your information will be shared internally for the purposes of the recruitment process. This includes members of our HR team, interviewers, business managers and IT staff if access to the data is necessary for the performance of their roles. We will not share your data with third parties, unless your application for employment is successful. NORTH FOOD Ltd may then share your data with former employers to obtain references for you and, where appropriate, employment background check providers to obtain necessary background checks.

Under certain circumstances,  we might share your personal information with public authorities, where required by law.

NORTH FOOD Ltd will not transfer your data outside the European Economic Area.

How does NORTH FOOD Ltd protect data?

We have put in place appropriate data collection, storage and processing practices and security measures to protect your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.In addition, we limit access to your personal information to those employees who have a business need to know and they are subject to a duty of confidentiality.

Although we will do our best to protect your personal data, you should be aware that the transmission of information via the internet is not completely secure and we cannot guarantee the security of your personal information, for this reason any transmission is at your own risk.

Your rights.

As a data subject, you have a number of rights, you can:

  • access and obtain a copy of your data on request
  • require us to change incorrect or incomplete data
  • require us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing
  • object to the processing of your data where NORTH FOOD Ltd is relying on its legitimate interests as the legal ground for processing and ask us to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the company’s legitimate grounds for processing data.

If you have any questions about this privacy notice, how we handles your data or want to update your personal information, please contact us: contact.uk@northfood.co.uk

If you believe that NORTH FOOD Ltd has not complied with your data protection rights, you have the right to  lodge a complaint with the Information Commissioner’s Office, the UK supervisory authority for data protection issues.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to NORTH FOOD Ltd during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.

Changes to this privacy notice.

We reserve the right to update this privacy notice at any time, when require. We may also notify you in other ways from time to time about the processing of your personal information.